Introduction of the Road Sector Capacity Development TA Project

Objectives of the Technical Assistance

The overall objective of the capacity development technical assistance (CDTA) is to increase the capacity and performance of Mongolia’s road sector by initiating the implementation of the Roadmap over a period of two years. The consultant is expected to give an equal priority to on-the-job training and policy advice/production of directly usa- ble outputs. The international consultants will train their counterpart staff in the DOR and UB DOR and their counterpart local consultant in  their fields of competence through on-the-job training. To facilitate change, the consultant will also organize stakeholder retreats and facilitate policy-makers’ meetings as needed. The specific objectives of the technical assistance are described the following sections.

1.  Scope of Works (Consulting Firm)

Output 1:      Strengthen Road Agencies’ Organization and Human Resources

The main objective of this task is to help the Department of Roads (DOR) and the Ulaan Baatar  Department of Roads (UB DOR) develop the organization, management principles processes and human capacity needed to meet their growing work program. During the planning phase, the consultant will seek to answer the following question: “what is needed for the DOR and UB DOR to implement  government’s medium-term road investment plan and increase maintenance works?”

Output 2:      Restructure the Road Fund and Reestablish the Road Board

The main objective of this task is to assist the MRTCUD and the DOR restructure the Road Fund with the two following objectives: (i) the Road Fund should have sufficient earmarked resources to cover road routine and periodic maintenance; and (ii) a Road Board composed of a majority of user representatives should control use of Road Fund proceeds to finance maintenance, but not take a  managing role. The Road Board is expected to also hold an advisory role in sector management. In  the first phase, the consultant will propose and seek agreement of the stakeholders on the financial terms and governance mechanisms for Road Fund and Road Board restructuring, as well as prepare draft legislation and related regulations.

Output 3:      Increase DOR’s Project Management and Procurement Capacity

The main objective of this task is to increase DOR’s capacity to manage road construction projects and contracts, through on-the-job training.

Output 4:      Set-up an Outsourced Road Supervision System

The main objective of this task is to help the DOR outsource and manage road works supervision and foster the use of better quality assurance systems by contractors.

Output 5:      Implement a Road Periodic Maintenance Program

The DOR has developed with assistance from ADB1a road asset management system, and prepared a five-year periodic maintenance plan. The consultant’s objectives will be to help the DOR implement and evaluate a first paved road periodic maintenance program, and help prepare a second year program. This will be the first time periodic maintenance is performed in Mongolia, so that public and private companies do not have experience, and would anyway require training.

Output 6:      Define a Road Maintenance Strategy and Standards for UB City

The objectives of this task are to help UB DOR prepare a road asset management plan and standards, improve maintenance practices and advise on the setting up of an urban road maintenance company (currently road maintenance is partly done by a multipur- pose urban maintenance company, for low levels of efficiency).

Output 7:      Strengthen DOR’s Project Planning and Evaluation Capacity

The objectives of this task are to help MRTCUD and the DOR improve project planning and evaluation capacity, and particularly help update the road master plan.

Objective 8: Set up Regular Training and Re-training Programs

The objectives of this task are to help the DOR set up, deliver and maintain a regular training  and  re-training  program  for  road  engineers  and  mid-level  managers.  This should be coherent with DOR and UB DOR’s HR development program, but also would target non-DOR staff.

Output 9:       Develop Local Capacity for Road Sector Technology Transfer

The main objective of this task is to establish independent Road Research Institute to increase Mongolia’s capacity to transfer and adapt foreign technologies in the road sector. In the first phase, the consultant will propose an institutional structure, organization, procedures for capacity transfer, and  define a medium-term road sector technology transfer and research plan.


Objective 10: Monitor Roadmap Implementation and Communicate with the Public

The main objectives of this task are to raise stakeholders’ awareness and help them monitor Roadmap implementation.